BOARD OF THE TOWN OF COLONIE ORGANIZATIONAL MEETING - JANUARY 2, 2020 – 6:00 PM 6:00 Swearing in Ceremony and Town Board Meeting Call to Order Pledge of Allegiance Personnel Resolution No. 1 appointing the Deputy Supervisor Resolution No. 2 appointing the Chairman of the Planning Board Resolution No. 3 appointing the Counsel for the Planning Board Resolution No. 4 appointing the Counsel for the Zoning Board of Appeals Resolution No. 5 appointing the Assistant Vehicle & Traffic Prosecutors Resolution No. 6 appointing the Commissioner of Public Works Resolution No. 7 appointing the Town Historian Resolution No. 8 appointing the Town Attorney Resolution No. 9 appointing the Financial Projects Manager in the Comptroller’s Department Resolution No. 10 appointing the Executive Assistant to the Town Supervisor in the Supervisor’s Office Resolution No. 11 appointing the Law Clerk/Justice in the Justice Department Resolution No. 12 permanently appointing the Sewage Treatment Plant Operator in the DPW/Division of Pure Waters. Public Comment General Resolution No. 13 designating Official Newspaper Resolution No. 14 fixing amounts of bonds of Town Officers, Clerks and Employees Civil Service Resolution No. 15 authorizing the Supervisor to take all steps necessary to pursue disciplinary actions as necessary and to appoint Hearing Officers pursuant to Section 75 of the Civil Service Law of the State of New York for 2020 Comptroller Resolution No. 16 authorizing the Supervisor and Comptroller or Acting Comptroller to refund, reimburse, adjust, approve changes, and pay and disburse up to and including $500 for overcharges, overpayments, clerical errors, other billing mistakes and cancellation of participation in Town programming or use of Town property Resolution No. 17 authorizing the Town Board to allow the Town Comptroller or Acting Comptroller to make necessary budget transfers that do not increase the overall budget prior to Town Board authorization during the year 2020 Resolution No. 18 authorizing mileage allowance for the use of private cars for Town purposes and adopting Per Diem rates for the Town of Colonie Travel Policy Resolution No. 19 adopting Town of Colonie Investment Policies and Procedures for the town of Colonie Service Award Program for the 2020 fiscal year Resolution No. 20 confirming and designating depositories of Town Funds for the 2020 fiscal year and authorizing the Supervisor to transfer and close accounts as deemed necessary Resolution No. 21 adopting Post-Issuance Tax Compliance Procedures for Tax-Exempt Bonds and Notes Resolution No. 22 adopting the Town of Colonie Securities Exchange Commission Driven Continuing Disclosure Compliance Procedures for the 2020 fiscal year Resolution No. 23 adopting a Town of Colonie Investment Policy for 2020 fiscal year Resolution No. 24 agreements in connection with the Comptroller’s Office for 2020. Engineering Bureau (Division of DPW) Resolution No. 25 authorizing the Supervisor to execute Release of Easements for 2020 Resolution No. 26 authorizing the Supervisor to execute Right of Entry Agreements for 2020 Resolution No. 27 authorizing the Supervisor to execute Hold Harmless Agreements for 2020 Resolution No. 28 authorizing the Supervisor to execute Temporary Access and Construction Agreements during the year 2020 Resolution No. 29 authorizing the Supervisor to execute License Agreements for 2020 Resolution No. 30 authorizing the Supervisor to execute Construction Inspection Escrow Agreements for 2020 Resolution No. 31 authorizing the Supervisor to execute Stormwater Facilities Maintenance Agreements for 2020 Resolution No. 32 authorizing the Supervisor to execute Mitigation Fee Installment Payment Agreements for 2020 Resolution No. 33 awarding the bids to VMJR Companies, Spring Electric and RMB Mechanical in connection with the Salt Shed Project and authorizing the Supervisor to enter into Agreements for same General Services Resolution No. 34 rescinding all prior resolutions pertaining to the Town Procurement Policy and Procedures and adopting a new Town Procurement Policy and Procedures. Latham Water Department (Division of DPW) Resolution No. 35 authorizing the Supervisor to execute Change Order No. 2 to the contract with Anjo Construction, Ltd. in connection with the Rt. 9 Water Main Replacement (Maxwell Road to 640 Loudon Road) MIS Resolution No. 36 authorizing the Supervisor to enter into an Agreement with Shufelt Group, LLC in connection with web updates and maintenance Parks & Recreation Resolution No. 37 authorizing the Supervisor to enter into an Agreement with State33, Inc. d/b/a Manage My Market in connection with the Farmer’s Market Senior Resources Resolution No. 38 authorizing the Supervisor to execute an agreement with Colonie Senior Service Centers, Inc. to provide services for the Senior Citizens of the Town of Colonie for the year 2020 Resolution No. 39 authorizing the Supervisor to enter into agreements with various senior citizens clubs for 2020 Town Attorney’s Office Resolution No. 40 authorizing the Supervisor to execute business associate agreements with persons who perform functions, activities or services on behalf of, or for, the Town of Colonie that involve the use or disclosure of individually identifiable health information Resolution No. 41 authorizing the Supervisor to issue Self-Insurance and Indemnification letters throughout the calendar year 2020 Resolution No. 42 authorizing the Supervisor to accept gifts or donations to the Town of Colonie with a value of $1,000.00 or less Resolution No. 43 authorizing the Supervisor, in consultation with the appropriate department heads, to enter into agreements with the other municipalities for the performance of municipal functions pursuant to General Municipal Law § 119-o for 2020 Resolution No. 44 authorizing the Supervisor, in consultation with the appropriate department heads, to execute agreements, applications, permits, certifications, Orders on Consent and other documents as required by various federal, state and county agencies Resolution No. 45 authorizing the Supervisor, in consultation with the appropriate department heads, to execute any and all documents in connection with grant applications Resolution No. 46 authorizing acceptance of a proposal from Arthur J. Gallagher Risk Management Services, Inc. in connection with Excess Workers Compensation Insurance coverage through Travelers Indemnity Company for the Town. Resolution No. 47 authorizing the Supervisor to execute a professional service agreement with Bailey, Johnson, DeLeonardis & Peck, P.C. to provide legal services for the Pure Waters and Latham Water Districts and other legal services as needed for the year 2020. Resolution No. 48 authorizing the Supervisor to enter into agreements in connection with the Town Attorney’s Office operations for 2020. Resolution No. 49 authorizing the Supervisor to execute agreements for 2020 to allow students from licensed, accredited institutes of higher learning, from local high schools or trade schools and/or programs acceptable to the Town to participate in internships with the Town. Resolution No. 50 waiving any and all Town fees in connection with work being done for the Town of Colonie on Town projects for 2020. Town Board Appointments Resolution No. 51 appointing the Accident Review Committee Resolution No. 52 appointing the Animal Control Committee Resolution No. 53 appointing the Board of Ethics Resolution No. 54 appointing the Communications Review Committee Resolution No. 55 appointing the Community Development Citizen Advisory Committee Resolution No. 56 appointing the Conservation Advisory Council Resolution No. 57 appointing the Emergency Management Committee Resolution No. 58 appointing the Energy Conservation Committee Resolution No. 59 appointing the Executive Safety Committee Resolution No. 60 appointing the Facilities Planning Committee Resolution No. 61 appointing the Freedom of Information Committee Resolution No. 62 appointing the Hazardous Materials Response Plan Committee Resolution No. 63 appointing the Highway Safety Committee Resolution No. 64 appointing the Industrial Development Agency Resolution No. 65 appointing the Land Use Law Review Committee Resolution No. 66 appointing the Library Board of Trustees Resolution No. 67 appointing the Marriage Officers Resolution No. 68 appointing the Merit Award Board Resolution No. 69 appointing the Parks & Recreation Committee Resolution No. 70 appointing the Planning Board Resolution No. 71 appointing the Sign Review Board Resolution No. 72 appointing the Significant Environmental Areas Management Appeals Board Resolution No. 73 appointing the Solid Waste Alternative Planning Committee Resolution No. 74 appointing the High School Youth Advisory Board Resolution No. 75 appointing the Junior High School Youth Advisory Board Resolution No. 76 appointing the Zoning Board of Appeals