BOARD OF THE TOWN OF COLONIE ORGANIZATIONAL MEETING - JANUARY 3, 2019 – 6:00 PM 6:00 Town Board Meeting Call to Order Pledge of Allegiance Personnel Resolution No. 1 appointing the Chairman of the Planning Board Resolution No. 2 appointing the Counsel for the Planning Board Resolution No. 3 appointing the Counsel for the Zoning Board of Appeals Resolution No. 4 appointing the Assistant Vehicle & Traffic Prosecutors Resolution No. 5 appointing the Town Historian Resolution No. 6 promoting a Water Pumping System Monitor in the DPW/Division of Latham Water. Public Hearing 6:00 Public Hearing in connection with approving/not approving a proposed Local Law amending Local Law #6 of 2003 (Shelter Cove PDD) Resolution No. 7 of 2019 Resolution approving/not approving a proposed Local Law amending Local Law #6 of 2003 (Shelter Cove PDD). Public Comment General Resolution No. 8 designating Official Newspaper Resolution No. 9 fixing amounts of bonds of Town Officers, Clerks and Employees Civil Service Resolution No. 10 authorizing the Supervisor to take all steps necessary to pursue disciplinary actions as necessary and to appoint Hearing Officers pursuant to Section 75 of the Civil Service Law of the State of New York for 2019 Comptroller Resolution No. 11 authorizing the Supervisor and Comptroller or Acting Comptroller to refund, reimburse, adjust, approve changes, and pay and disburse up to and including $500 for overcharges, overpayments, clerical errors, other billing mistakes and cancellation of participation in Town programming or use of Town property Resolution No. 12 authorizing the Supervisor or her designee to reimburse water usage charges and penalty fees not exceeding $2,500.00 to Town residents Resolution No. 13 authorizing the Town Comptroller or Acting Comptroller to make necessary budget transfers that do not increase the overall budget prior to Town Board authorization during the year 2019 Resolution No. 14 confirming and designating depositories of Town Funds for the 2019 fiscal year and authorizing the Supervisor to transfer and close accounts as deemed necessary Resolution No. 15 adopting the Town of Colonie Securities Exchange Commission Driven Continuing Disclosure Compliance Procedures for the 2019 fiscal year Resolution No. 16 adopting Post-Issuance Tax Compliance Procedures for Tax-Exempt Bonds and Notes Resolution No. 17 adopting a Town of Colonie Investment Policy for 2019 fiscal year Resolution No. 18 adopting Town of Colonie Investment Policies and Procedures for the town of Colonie Service Award Program for the 2019 fiscal year Resolution No. 19 authorizing mileage allowance for the use of private cars for Town purposes and adopting Per Diem rates for the Town of Colonie Travel Policy Engineering Bureau (Division of DPW) Resolution No. 20 authorizing the Supervisor to execute Release of Easements for 2019 Resolution No. 21 authorizing the Supervisor to execute Right of Entry Agreements for 2019 Resolution No. 22 authorizing the Supervisor to execute Hold Harmless Agreements for 2019 Resolution No. 23 authorizing the Supervisor to execute Temporary Access and Construction Agreements during the year 2019 Resolution No. 24 authorizing the Supervisor to execute License Agreements for 2019 Resolution No. 25 authorizing the Supervisor to execute Construction Inspection Escrow Agreements for 2019 Resolution No. 26 authorizing the Supervisor to execute Stormwater Facilities Maintenance Agreements for 2019 Resolution No. 27 authorizing the Supervisor to execute Mitigation Fee Installment Payment Agreements for 2019 Resolution No. 28 adopting Review Fees for the DPW/Bureau of Engineering for the year 2019. Resolution No. 29 authorizing the Supervisor to enter into a Service Agreement with ABP Builders in connection with masonry repairs at various Town sites. Resolution No. 30 awarding bids to the low bidders in connection with the purchase of Crushed Lime Rock/Screening for the year 2019 General Services Resolution No. 31 rescinding all prior resolutions pertaining to the Town Procurement Policy and Procedures and adopting a new Town Procurement Policy and Procedures. Resolution No. 32 awarding the bid for Golf Course Score Cards to Indiana Printing and Publishing Co., Inc Latham Water Department (Division of DPW) Resolution No. 33 authorizing the Supervisor to include 2018 unpaid Latham Water District water bills on the 2019 Property Tax Warrant Pure Waters Department (Division of DPW) Resolution No. 34 authorizing the Supervisor to declare an emergency in connection with repair of the sanitary sewer system at 881 Loudon Road by ANJO Construction, Ltd. and authorizing the Comptroller to expend Emergency Repair Reserve funds for the same Resolution No. 35 authorizing the Supervisor to execute an Engineering Agreement with GHD Consulting Services, Inc. in connection with general engineering services for the DPW/Division of Pure Waters Resolution No. 36 authorizing the Supervisor to execute an amendment to the existing Engineering Agreement with GHD Consulting Services, Inc. to increase the expenditure limit in connection with the Mohawk View Water Pollution Control Plant Generator & Building Improvements Project for the DPW/Division of Pure Waters Resolution No. 37 authorizing the Supervisor to execute Change Order No. 1 with ANJO Construction in connection with the 2018 Sanitary Sewer Repair Program-Group 1 for the DPW/Division of Pure Waters Town Attorney’s Office Resolution No. 38 authorizing the Supervisor to execute business associate agreements with persons who perform functions, activities, or services on behalf of, or for the Town of Colonie that involve the use or disclosure of individually identifiable health information Resolution No. 39 authorizing the Supervisor to issue Self-Insurance and Indemnification letters throughout the calendar year 2019 Resolution No. 40 authorizing the Supervisor to accept gifts or donations to the Town of Colonie with a value of $1,000.00 or less Resolution No. 41 authorizing the Supervisor, in consultation with the appropriate department heads, to enter into agreements with the other municipalities for the performance of municipal functions pursuant to General Municipal Law § 119-o for 2019 Resolution No. 42 authorizing the Supervisor, in consultation with the appropriate department heads, to execute agreements, applications, permits, certifications, Orders on Consent and other documents as required by various federal, state and county agencies Resolution No. 43 authorizing the Supervisor to waive any and all Town permit fees in connection with work being done for the Town of Colonie on Town property Resolution No. 44 authorizing the Supervisor, in consultation with the appropriate department heads, to execute any and all documents in connection with grant applications Resolution No. 45 authorizing the Supervisor to execute an agreement with John W. Paradise to provide claims management services in conjunction with the general liability self-insured program for the year 2019 Town Board Appointments Resolution No. 46 appointing the Accident Review Committee Resolution No. 47 appointing the Americans with Disabilities Act Committee Resolution No. 48 appointing the Animal Control Committee Resolution No. 49 appointing the Board of Ethics Resolution No. 50 appointing the Cable Franchise Renewal Committee Resolution No. 51 appointing the Communications Review Committee Resolution No. 52 appointing the Conservation Advisory Council Resolution No. 53 appointing the Deferred Compensation Committee Resolution No. 54 appointing the Education Committee Resolution No. 55 appointing the Emergency Management Committee Resolution No. 56 appointing the Emergency Services Committee Operations Officers Resolution No. 57 appointing the Employee Assistance Committee Resolution No. 58 appointing the Energy Conservation Committee Resolution No. 59 appointing the Executive Safety Committee Resolution No. 60 appointing the Facilities Planning Committee Resolution No. 61 appointing the Farmers’ Market Committee Resolution No. 62 appointing the Freedom of Information Committee Resolution No. 63 appointing the Hazardous Materials Response Plan Committee Resolution No. 64 appointing the Health & Fitness Committee Resolution No. 65 appointing the Highway Safety Committee Resolution No. 66 appointing the Land Use Law Review Committee Resolution No. 67 appointing the Merit Award Board Resolution No. 68 appointing the Parks & Recreation Committee Resolution No. 69 appointing the Parks & Recreation Rules Committee Resolution No. 70 appointing the Personnel Committee Resolution No. 71 appointing the Planning Board Resolution No. 72 appointing the Sign Review Board Resolution No. 73 appointing the Significant Environmental Areas Management Appeals Board Resolution No. 74 appointing the Solid Waste Alternative Planning Committee Resolution No. 75 appointing the High School Youth Advisory Board Resolution No. 76 appointing the Junior High School Youth Advisory Board Resolution No. 77 appointing the Zoning Board of Appeals Late Starter Resolution No. 78 permanently appointing a Building Inspector in the Building Dept